Hospitals without good systems throw away HIPAA regulated patient records

27
Mar
2018
Shredding Tallahassee, Shredding Thomasville, Shredding Bainbridge, Shredding Cairo, Shredding Moultrie, Shredding Albany, Shredding Valdosta, Shredding Tifton, Shredding Quincy, Shredding Crawfordville
103 Views

In this scathing article published in the UK’s Daily Mail, researchers find that healthcare providers without proper document destruction protocols simply discard sensitive patient records with their trash. In a recent study, researchers from St Michael’s Hospital and the University of Toronto found 1300 lbs of paper and 2500 individual sheets with HIPAA protected private information in the recycling bins of 5 different hospitals.

Healthcare providers have been pushed to digitize processes and adopt Electronic Medical Record (EMR) software, but in so doing, many documents must be scanned. The resulting paper must then be discarded. Healthcare providers that don’t have proper shredding protocols with training for employees at every level of patient care on what to do with protected information and an outsourced solution that captures all paper, so employees aren’t choosing what may need shredding and what may not, are putting themselves at risk for a breach.

According to a spokesman for the Secure Records Solutions Consulting Team, “In our experience, providers who shred documents internally with small office shredders are at much greater risk for a breach. They are asking every employee to stop what they are doing and run paper through a shredder one sheet at a time instead of doing the easy thing and throwing it in the trash. Do you really think they are going to get that right 100% of the time? Outsourcing document shredding to an accredited shredding business on a regular schedule gives you the peace of mind that your employees have an easy solution for doing the right thing, so they can spend their time doing what you do best – patient care.”

The transition to a paperless healthcare system has not been an easy one. Most healthcare providers claim to be completely paperless, but in fact have records stored in attics, storage units, and closets that is waiting to be shredded. By partnering with a professional information management company that can help conduct HIPAA training and implement processes like onsite shredding to automate information security, healthcare providers can close the chinks in their compliance armor.

LEAVE A COMMENT

Our Latest Consulting Insights

Why Does NAID AAA Certification Matter?

Security FAQ for Finding a Document Management Company The 2018 Cost of a Data Breach Study from IBM Security reported that the average cost, globally, for each lost or stolen confidential record is $148 per record. That comes out to a global average cost of […]

Read More

Hurricane Preparedness Tips for Your Secure Records

Barry. Humberto. Karen. Wendy. You haven’t met them yet; but come summer, you just might. These are some of the 21 names chosen for this year’s storms. The Weather Channel recently released its hurricane outlook for 2019. A total of 14 named storms, seven hurricanes […]

Read More

Earth Day Sustainability

This past Earth Day, April 22, 2019, the hashtag #onegreenthing circulated around social media. Some companies donned green attire and took part in a recycling or clean-up project in their community; others shared images of people planting trees or taking part in an urban garden. Secure […]

Read More

GDPR IS HERE | Is your business ready?

Disclaimer: We are not attorneys. Nothing within this post should be considered legal advice, but rather a spur to put your research hat on! Does your company collect, maintain, or process personal data of individuals within the European Union (EU)?  If so, the General Data Protection […]

Read More

PRISM International & NAID Merge to Form New Industry Association

Secure Records Solutions was honored to participate in the 2018 PRISM International Summit this week as history was made with a vote finalizing the merger between PRISM International and NAID, two industry associations in which we were already very involved. Our Consulting Team Leader, Christopher Jones, first […]

Read More

NAID Conference, NAID AAA Certification, Tallahassee Shredding, Valdosta Shredding

NAID Conference 2018

The Secure Records Solutions management team just returned from an exciting and productive National Association for Information Destruction Annual Conference in Nashville, TN. The conference was full of networking with friends in the industry, educational and motivating sessions (including one given by our very own […]

Read More

Tallahassee, Sunshine Law, Open Records Request, Public Records

Tallahassee is asked: “Are Text Messages Public Records?”

As the premier information management company in the Tallahassee area, we thought it important to share this debate with you. ABC27 WTXL introduced the discussion here on November 29th. In a world where business is conducted by text, it is not unreasonable to think that City of […]

Read More

Anonymous Location Data

Anonymous Location Data

Have you ever noticed your phone making subtle suggestions, like how long it will take for you to go somewhere at a time you often go to that place, even when you aren’t using a maps application? It was a minor annoyance in the back […]

Read More

PRISM Conference, Document Management Industry

PRISM 2017 – What’s Next for the Document Management Industry?

We’ve just returned from the summer gathering of our document management industry’s leadership, PRISM 2017. The conference was an excellent opportunity to network with contemporaries from 6 continents, all focused on the future of document management. Beyond the networking, Secure Records Solutions was in the […]

Read More

Paper Shredder, NAID Conference, Document Shredding, Paper Shredding

2017 NAID Conference

March and April have been a whirlwind around here, and it’s easy to see why when I look back over the last year. Our shredding business in Tallahassee, Thomasville, Albany, Tifton, and Valdosta has grown by 43%! While we’ve been busy on boarding new document […]

Read More