Security And Compliance

SRS is NAID AAA Certified for Shredding and PRISM Privacy+ Certified for Document Management

Security And Compliance
Safeguarding Your Confidential Information Is Our Top Priority

We prioritize the highest level of compliance delivering unparalleled security to our clients.

At Secure Records Solutions our tagline is Always Improving.  It relates back to our mission, to improve the lives of others and the businesses we serve, but it’s also part of our focus on continuous improvement.

As part of that mission, we pride ourselves on holding the highest certifications possible for our industry.  The National Association for Information Destruction, Inc. (NAID) AAA Certification and the PRISM Privacy+ Certification.

We are also one of the few document management providers in the state accredited by the Georgia Bureau of Investigation’s GCIC (Georgia Crime Information Center). This certification allows us to handle the state’s most sensitive judicial and law enforcement records.

We don’t do this because we have to, but because we want to. By voluntarily subjecting ourselves to these high standards and the unannounced audits that accompany them, our team is constantly challenged to improve.

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NAID AAA Certification
NAID AAA Certified since 2013

Ensuring our clients’ confidential information is handled according to the industry’s highest standards.

Certified to destroy many types of records

We are certified for mobile and plant-based shredding, including hard drive destruction and non-paper media. Additional certified services include records storage, back-up tapes, and scanning/imaging.

The highest security standards

Not all shredding companies are accredited, only the most secure. We meet all rules, policies, and procedures to become and remain a certified entity.

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PRISM Privacy+ Certification

Being PRISM Privacy+ Certified governs our processes for document management, including records storage and scanning.

PRISM Privacy+ Certified since 2020

SRS is PRISM Privacy+ Certified for scanning and storage, assuring our clients confidential information is handled according to the most stringent security standards.

The highest security standards

Not all records companies hold this designation. Only the most secure companies hold and maintain this certification.

Complete document defense

Physical access controls, climate controls, and electronic transfer protection are always in place to ensure compliance with all data protection laws.

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Certification Process

We pride ourselves on setting high standards and meeting the nation’s most stringent protocols.

  • Health Insurance Portability and Accountability Act (HIPAA)
  • The Fair and Accurate Credit Transaction Act (FACTA)
  • Economic Espionage Act of 1996 (EEA)
  • The Family Educational Rights and Privacy Act (FERPA)
  • Federal Privacy Act of 1974
  • Gramm-Leach-Bliley Act (GLBA)
  • Sarbanes-Oxley Act (SOX)
  • Federal Trade Commission (FTC) Red Flags Rule
  • American Institute of Certified Public Accountants (AICPA) SSAE No. 16 Type 1
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Certification Requirements
  • We perform background checks on all employees prior to hiring. This includes criminal, credit, pre-employment, and reference checks.
  • New employees must sign confidentiality agreements.
  • Drivers must meet all applicable licensing requirements.
  • Employees must pass drug screen prior to hiring and at random thereafter. SRS is a certified drug-free workplace through the Drugs Don’t Work program.

  • Employees must wear uniforms and picture ID badges must always be visible.
  • All entry points to the SRS facility are locked or have an electronic access mechanism.
  • Our facility is video monitored 24/7 and equipped with a state-of-the-art alarm system.
  • All visitors are required to provide valid identification, sign in and wear a visitors' badge to enter the building.
  • Visitors are always escorted by an authorized employee.
  • Access to client records sites is logged.
  • SRS maintains an official written privacy policy statement that states how we access and use consumer data.
  • We maintain a detailed information security policy. The security policy identifies the laws and regulations we are required to follow and specifies operational procedures for physical access to and handling of client information.
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Regulatory Due Diligence

Security and protection are baseline benefits you can expect.

NAID AAA and PRISM Privacy+ Certification are both administered by i-SIGMA (International Secure Information Governance & Management Association). These third-party verifications enable clients to fulfill their regulatory requirements of due diligence for the safety and storage of sensitive information.

These rigorous certifications are designed to support the regulatory requirements across various industries and meet or exceed the requirements of the following organizations:

  • Health Insurance Portability and Accountability Act (HIPAA)
  • The Fair and Accurate Credit Transaction Act (FACTA)
  • Economic Espionage Act of 1996 (EEA)
  • The Family Educational Rights and Privacy Act (FERPA)
  • Federal Privacy Act of 1974
  • Gramm-Leach-Bliley Act (GLBA)
  • Sarbanes-Oxley Act (SOX)
  • Federal Trade Commission (FTC) Red Flags Rule
  • American Institute of Certified Public Accountants (AICPA) SSAE No. 16 Type 1
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Why Certifications Matter to SRS

These certifications are difficult to attain. They’re also voluntary. So why do we put ourselves through it? Because we care about you, our clients.

  • Consistency
    It brings consistency to our policies and procedures. Our certifications also account for the various regulations across industries.
  • Compliance
    It ensures compliance as it offers a standard of training and certification for each member of our team on both an annual and monthly basis.
  • Process Improvement
    It educates our firm on the most leading-edge processes in our industry. 

And, ultimately, confidence – it gives our clients confidence that we are handling and protecting their information per the nation’s most stringent guidance.

You don’t have to take our word for it, we are audited by a third-party on a scheduled and unannounced basis to put our processes and procedures to the test.

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Join Thousands of Happy Clients

“We now have a HIPAA compliant solution that has automated the process of eliminating paper. We only pay to scan the files we need, as we need them, and have repurposed the storage space for clinical and administrative purposes.”

Dorian W.
Regional Hospital,
Tifton, GA

In Our Industry, Compliance Matters

We take it seriously. Don't hesitate to contact us if you have more questions or would like to request a copy of our Vendor Due Diligence package.

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