Testing Your Data to Make It Work For You

Enterprise Content Management Software

Data, Raw Data, Data Scrubbing, Research, Harvard

The author of the linked Harvard Business Review article, Thomas Redman, helps companies study their data to improve its quality. He offers some very interesting insights on the accuracy and value of your data, and how to improve it.

This concept is next level thinking most organizations never reach, because they treat their data as a necessary evil they are required to keep by law, or in case someone asks for it. Perhaps a management team member is given responsibility for “records”, but not a budget, and so the information continues to govern the organization, instead of the other way around.

Many organizations get frustrated and throw money at the problem, like an initiative to scan every piece of paper in the building, or by buying an expensive software with electronic content management as a focal point. But these aren’t solutions to the problem of better using their data, they simply hide it in another format.

We recommend that our clients develop an information governance committee that includes several members of the management team to set goals and a budget for better utilizing the organization’s information. Storage and access become functions of this problem, and therefore aren’t treated as the problem itself. Once they’ve agreed to a strategy and budget, their team has appropriate context for why they are making the decision to scan or not to scan, to buy a software with specific capabilities, and can make a strategic decision, not a buying decision.

If you can avoid the trap of buying technology without a strategy, you’ll unlock the value stored in your organization’s data.



Our Latest Consulting Insights

Why Quality Control Matters for Document Scanning Services

Document scanning services may seem simple. But document management pros know that it’s much more complex than just pressing a button and saving a file. Experience tells us that insufficiently digitized documents can result in significant and often permanent challenges. This underscores the importance of […]

Read More

HR Records Scanning: Digital Document Solutions for Your Business

HR records scanning can be a useful and efficient part of your small business’s document management plans. Scanning offers a mean of digitizing records and managing them in digital format, allowing you to save on space and other expenses associated with managing paper records. Digitization […]

Read More

How do Privacy Laws Influence Media Destruction?

At Secure Records Solutions, we know that staying abreast of federal and state privacy regulations can be a daunting task for any business. A multitude of laws govern how your company handles and disposes of sensitive information. The team at Secure Records Solutions knows that […]

Read More

How Document Management Can Save Money for Your Business

As business grow and evolve, they accumulate large numbers of records. This is often in the form of paper documents, and usually in amounts not previously anticipated. Now more than ever, businesses seek document management solutions for these records. Businesses acquire records for many reasons: […]

Read More

Document Management: An Alternative to Digitization

As the trend of digitization in business continues, business leaders must themselves continue to manage paper documents. They must do so with compliance standards and retention strategy in mind. This all makes paper record sets or other physical documents seem like extra weight to carry. […]

Read More

Four Document Management New Year’s Resolutions

A new year means new plans and resolutions, and 2023 is no different. We create new aspirations, both personal and professional, that we set each new year. When setting a professional goal for your business, think through to uncover the root of your problem. If […]

Read More