Compliance

Storage, Asset Management, and Shredding require secure systems and processes managed by competent, thoughtful and trustworthy individuals. This is critical to us, as it translates to our clients confidence in our ability to safely manage your assets.

Security Policies & Procedures

Secure Records Solutions Employees:

  • Have complete background checks and drug testing.
  • Must sign confidentiality agreements.
  • Are bonded and insured.
  • Are uniformed with picture identification.
  • Are well trained to meet our strict standards for security and service.

Secure Records Solutions is:

  • Compliant with all Federal and State privacy laws that apply to the proper and secure destruction of information.
  • AAA Certified member of NAID.

We commit to:

  • Provide Certificates of Destruction for all shredding performed.
  • Provide documentation of an annual audit certifying the procedures employed by our firm for the destruction of documents and media.
  • Provide locked security containers for the collection of all documents to be shredded.
  • Place and lock your confidential material in our secure containers when handed to us. They will always be accompanied by one of our staff members until they have been shredded.
  • Shred all documents before leaving your location.
  • Never touch your documents once they have been placed into our secure container.
  • We will never separate your documents before shredding.
  • Have the customer sign the required documentation provided by Secure Records Solutions at the end of the shredding experience.

Shredding Laws

The Fair and Accurate Credit Transaction Act (FACTA)

FACTA

In general, the Act amends the Fair Credit Reporting Act (“FCRA”) to enhance the accuracy of consumer reports and to allow consumers to exercise greater control regarding the type and amount of marketing solicitations they receive. FACT Act also establishes uniform national standards in key areas of regulation regarding handling and disposal of consumer information in the possession of all companies and organizations.

Economic Espionage Act of 1996 (EEA)

The Economic Espionage Act is a very powerful law which helps with the enforcement of properly handling information. This law is the first federal law that defines and severely punishes misappropriation and theft of trade secrets. However, according to this Act, the government will only protect companies who take “reasonable measures” to safeguard their information.

The Family Educational Rights and Privacy Act (FERPA)

ferpa

The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.”

Health Insurance Portability & Accountability Act (HIPAA)

HIPAA

HIPAA was enacted in 1996 and the mandatory compliance date is April 14, 2003. All hospitals, doctors, pharmacies, health plans, medical billing companies and any other business entity involved in the healthcare industry must comply. The rules apply to all protected health information. The Standard for Privacy of Identifiable Health Information requires that covered entities put in place administrative, technical and physical safeguards to protect the privacy of protected health information. One example given of a safeguard for the proper disposal of paper documents containing protected health information is that the documents be shredded prior to disposal.

Federal Privacy Act of 1974

This law was established in 1974 to insure that government agencies protect the privacy of individuals and businesses with regard to information held by them and to hold these agencies liable for any information released without proper authorization.

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