How Much Do EMR Systems Cost? (A Lot More if Not Properly Implemented)

Doctor on laptop working on EMR systems

With the passage of the Affordable Healthcare Act in 2010, all US healthcare providers began the transition to newly mandated electronic medical records (EMR) systems. More than a decade later, some healthcare providers still struggle with EMR system implementation, resulting in extra costs and limited return on investment. Indeed, EMR systems that aren’t properly implemented can cost healthcare providers millions in implementation expenses – costs that far exceed the original cost of the software itself.  

Most EMR system failures stem from implementation issues. At Secure Records Solutions, we’ve observed problems our clients have had before, and as part of our commitment to a legendary client experience, we’ve designed solutions to EMR system problems that help remove the crutch of paper, teach software operators more efficient ways to use their EMR systems, and facilitate efficient, targeted document recall capabilities with our indexing and scan-on-demand technology.  

Removing the Crutch of Paper 

For any EMR system to thrive, all employees must commit to the digital transition and avoid falling back on the crutch of paper. From the first moment of a new EMR system’s implementation, all records and vital information should be processed and accessed digitally, with employees encouraged to avoid paper use as much as possible.  

Commitment to efficient use practices helps employees embrace EMR systems and avoid falling back into old habits that rely on the crutch that is paper records. Effective EMR systems require an organizational embrace of digital recordkeeping. 

Indexing and Compliance 

One area where costs can grow if not addressed correctly is in the implementation of old, existing records into a new EMR system. Working with compliance laws specific to the client and their subfield of healthcare, we can assist clients in knowing what not to scan and store digitally, reducing costs and workload when preserving legacy data by ensuring nothing is scanned unnecessarily.  

Scan-On Demand Service  

When a compliance issue arrives, it doesn’t matter how long you’ve stored something, or how securely it’s stored. What matters is whether or not you can get your hands on it, and quickly. When you hand over legacy data in the form of old paper records to Secure Records Solutions, you can count on an indexing service that prepares your records for scan-on demand capability. By removing unneeded or expired records and indexing existing records in boxes in our secure storage facility, we proudly offer clients scan-on-demand technology that allows access to records in less than one hour.  

If you’re a healthcare provider still struggling to implement your EMR system or struggling to incorporate legacy data into existing systems, Secure Records Solutions has a solution for you. Contact Secure Records Solutions today to learn more about tailored solutions to help remove the crutch of paper, stay compliant, save on costs, and get the most out of your EMR system.


Our Latest Consulting Insights

Retention policies

Are You Ready to Become an Expert on Retention Policies?

Retention. For many, just the word itself induces a slight feeling of panic. Retention policies are complex, standards are unclear, and breaches come with serious costs. Whether you’re creating, implementing, or enforcing a retention policy, it’s a big job.   Thus, the reason for this series. […]

Read More

Document shredding

How Scheduled Shredding Helps Tifton Area Businesses Stay Compliant

No matter the industry, all business owners know that their records management practices must adhere to compliance requirements specific to their industry. Compliance requirements dictate how records are stored and for how long, making them an important factor in all records management plans. Partnering with […]

Read More

Earth day, long leaf pines, invest in our earth

Secure Records Solutions Commitment to Sustainability

At Secure Records Solutions, we understand our clients care about the sustainability of the solutions we provide. For us, sustainability is not a catch phrase. It’s an expression of who we are. Every day we work to improve the lives of others, while providing sustainable […]

Read More

Outsourcing Document Management Keeps Car Retailers FTC Compliant

How Outsourcing Document Management Keeps Car Retailers FTC Compliant

Automotive industry retailers know that staying in compliance with Federal Trade Commission Guidelines is a key feature of doing business. One of the most important steps to ensuring constant compliance with FTC guidelines is employing an effective document management system.   Automotive industry retailers, whether in […]

Read More

Puzzles and problem solving

Puzzles and First Principles

As originally published by Partner & COO Christopher Powell Jones: Since I was young, I’ve always loved solving problems. I prefer attempting the impossible, addressing the unanswerable, and slaying dragons to eating dessert. When I was little, my mother asked me what I wanted to […]

Read More

The papers stacked waiting to be scanned. Desktop scanner. In-house scanner. Document scanning.

Are You Still Using a Desktop Scanner?

Desktop scanners are like most pieces of everyday office equipment: If you’re thinking about them at all, it’s probably because you’re dissatisfied with their performance. While it’s true that desktop scanners can be useful and even thrive in the right applications, a growing business can […]

Read More

Fortune 500 company employees walking

Do Fortune 500 Companies Outsource Their Document Management?

For businesses everywhere, a tried-and-true strategy for inciting growth is by emulating the greats. Companies like those who make up the Forbes 500 set the standards in the industry for best practices, and we can all learn something from their successful habits.   When it comes […]

Read More

Happy Holidays From Secure Records Solutions

Happy Holidays from Secure Records Solutions

Dear Friends, There is a consistent crisp in the air, and I’m starting to see holiday window displays go up. I have more excuses than usual to gather with friends. These signals bring to mind warm memories of the past, while ushering in a busy […]

Read More