National Data Privacy Day January 28th

13
Jan
2017
Information Security, Data Management, National Data Privacy Day, January 28
161 Views

Information Security, Data Management,

National Data Privacy Day is a good reminder of the responsibility every organization has for taking necessary steps to protect sensitive information and prevent a data breach of client records. The responsibility of data privacy is governed by a series of laws at the industry, state, and national level. Failure to comply comes with steep financial penalties, in addition to the negative effect on a brand and the cost of breach reporting.

Most organizations say they take data privacy seriously, but then store records in un-secure office space, basements, attics, and storage units well beyond their required retention.
Their paper records are out of sight and out of mind. As long as you keep the records, you are responsible for them, whether an employee accesses them that shouldn’t, a break-in or hack leads to a breach, or a lawsuit uncovers documents that could have been shredded years before. If you have old records stored onsite or in an un-secure storage area, you can reduce your risk by shredding records that have met their retention.

Our team can help you identify hard copy and digital records that are eligible for destruction and destroy them for you. If you want to go a step further and get rid of the paper that is accumulating in these un-secure spaces, we can help you digitize your processes to eliminate paper going forward. Give us a call to discuss your options. Our team is ready to help you understand your data privacy obligations, and develop a plan to reduce your risk!

LEAVE A COMMENT

Our Latest Consulting Insights

phishing

Five Ways to Detect a Phishing Email Scam

Gone Phishing? It could lead to disastrous results. According to Symantec’s 2018 Internet Security Threat Report (ISTR), the average user receives 16 malicious spam emails or phishing attempts per month. Over the course of the year, that’s nearly 200 chances to accidentally give away a password, […]

Read More

scanning

What benefits does outsourced document scanning offer?

To Scan or not to scan, that is the question. For many rural hospitals, financial institutions, or businesses in highly-regulated industries, “just scan everything” is often the answer. While it’s seemingly the obvious solution, it’s never the easiest, and, in many times, it’s the most […]

Read More

documents

5 ways to create value with your documents

Despite the oppressive heat here in South Georgia, school is back in session. People are shaking off the lazy, hazy, crazy days of summer and jumping back into order and routine. There’s no better time to look at your document management routine and ensure that […]

Read More

Why do most document management software projects fail?

We hear it all the time: “We’re paperless.” “We have the latest, greatest software money can buy.” “We are cloud-based.” However, when we walk through the office, we see papers being shuffled back and forth and hard copy files being referenced. And then we realize, […]

Read More

How Can A Rural Hospital Reduce Risk & Expense?

The average rural hospital has an average 3,000 boxes of paper records even though they implemented EMR software a decade ago. Ninety-five percent of hard copy records will never be accessed, so scanning everything is an expensive, inefficient solution. Labor associated with managing medical records […]

Read More

Reasons SRS Does Business With Other Local Businesses

Secure Records Solutions is a local, family-owned and operated business here in Southwest Georgia. We strive to work with similar business partners because we know the positive impact it has on the economy of Southwestern Georgia. There are familiar faces in chamber meetings, at Rotary […]

Read More

Why Does NAID AAA Certification Matter?

Security FAQ for Finding a Document Management Company The 2018 Cost of a Data Breach Study from IBM Security reported that the average cost, globally, for each lost or stolen confidential record is $148 per record. That comes out to a global average cost of […]

Read More

Hurricane Preparedness Tips for Your Secure Records

Barry. Humberto. Karen. Wendy. You haven’t met them yet; but come summer, you just might. These are some of the 21 names chosen for this year’s storms. The Weather Channel recently released its hurricane outlook for 2019. A total of 14 named storms, seven hurricanes […]

Read More

Earth Day Sustainability

This past Earth Day, April 22, 2019, the hashtag #onegreenthing circulated around social media. Some companies donned green attire and took part in a recycling or clean-up project in their community; others shared images of people planting trees or taking part in an urban garden. Secure […]

Read More

GDPR IS HERE | Is your business ready?

Disclaimer: We are not attorneys. Nothing within this post should be considered legal advice, but rather a spur to put your research hat on! Does your company collect, maintain, or process personal data of individuals within the European Union (EU)?  If so, the General Data Protection […]

Read More

PRISM International & NAID Merge to Form New Industry Association

Secure Records Solutions was honored to participate in the 2018 PRISM International Summit this week as history was made with a vote finalizing the merger between PRISM International and NAID, two industry associations in which we were already very involved. Our Consulting Team Leader, Christopher Jones, first […]

Read More