How SRS Can Help Boards of Elections Remain Compliant During Election Season

12
Oct
2020
215 Views

Unless you have successfully avoided the news, social media, and your mailbox, you are likely keenly aware that we have an election going on now.

Many pundits are speculating that there will be record turnout for voting this election cycle. In fact, in Thomas County where Secure Records Solutions is located, over 1,000 people cast early votes on the first day of early voting.

After the election is over, the question becomes – what to do with all those votes?

By Georgia law, “All primary and election documents on filein the office of the election superintendent of each county, governingauthority, superintendent, registrar, committee of apolitical party or body, or other officershall be preserved therein for a period of at least 24 months and then the same may be destroyed unless otherwise provided by law.”

At Secure Records Solutions, we offer a variety of customized document management solutions to help keep election boards compliant before, during and after an election. And we maintain the industry’s highest accreditations, including the NAID AAA accreditation of our document destruction, the Prism Privacy + accreditation for our storage services, and the GCIC Secure Records Solutions is accredited by the Georgia Bureau of Investigation’s GCIC (Georgia Crime Information Center). This Accreditation allows SRS to handle the state’s most sensitive judicial and law enforcement records.

Regular Shredding

We offer regular shredding, in which we provide an Executive Console to make day-to-day disposal of confidential records secure and convenient.  For this service we charge a flat fee each time we come and destroy the contents of the console.  We will work with your team to figure out the best frequency for your recurring shredding and can adjust accordingly.  This will save you much needed time standing over the office shredders you currently use.

Purges

There are certain times of the year where there is an accumulation of documents that need to be shredded. In these instances, we recommend the Board of Elections have an annual shred, which we call a “one-time purge”. The Purge will help securely eliminate records with personally identifiable information after the election is over.  And since the best defense is a good offence, if needed, Secure Records Solutions will also provide a secure 96-gallon bin before the election to help with the disposal of documents as you go.  This method is considered a best practice among our Elections clients, as it reduces the risk of information being disseminated by securely discarding the documents.

Document Management

There are certain instances in which a full-service document management solution is needed. We have worked with counties in North Florida and South Georgia to handle complex projects involving identifying, moving, and destroying 30+ years of county records. We are able to do projects either at our secure facility or even onsite if that is what county ordinances require.

In our 17 years in business, we have handled projects ranging from one-time purges to complex document management, and we feel confident we will be able to create compliant, cost-effective solutions before, during and after election season.

 

 

 

 

LEAVE A COMMENT

Our Latest Consulting Insights

The Benefits of Scan on Demand in less than 500 Words

Scan on Demand is one of the best solutions offered by Secure Records Solutions. Scan on Demand allows businesses to enjoy the quick access of scanning without the expense. Truly the best of both worlds! Though it sounds too good to be true, don’t be […]

Read More

COVID-19 One Year Later

COVID-19 – One Year Later   Just over one year ago, we had to make drastic changes to the way we did business to accommodate what was then the “novel” coronavirus or covid-19. These days, mask wearing and temperature checks are simply part of the […]

Read More

Recycling Impact of Shredding

For What It’s Earth: The Environmental Impact of Shredding

The national theme for this past Earth Day, April 22, 2021, was “Restore Our Earth”, with a focus on natural processes, emerging green technologies, and innovative thinking that can restore the world’s ecosystems. At Secure Records Solutions, we identify with this theme as one of […]

Read More

Post Tax Day Shredding: What to Keep and What to Shred

Let’s face it: Tax season makes for one hectic time of year. Businesses across the country have to compile documents, shuffle them around, meet tight deadlines – all before paying their actual taxes! When it’s all said and done, it’s easy to want to leave […]

Read More

What does (and does not) go in the Shred Bin?

No matter what business you’re in, data security is always a primary concern. Whether you’re a medical professional recording sensitive patient information, an executive passing along the script to a confidential meeting, or administration for a law firm keeping client records away from prying eyes, […]

Read More

How many boxes of records do you REALLY have?

How many boxes do you really have? It’s probably more than you think! When we are in the discovery phase with so many of our clients, one of the first questions we ask is “how many boxes do you have?” More often than not, the real […]

Read More

4 Reasons Storing Confidential Documents in a Self-Storage Unit is Risky

If your office is overwhelmed with documents and you’re lacking storage space, you’ve likely searched the internet in desperation for file storage options. Self-storage facilities actively market to the business community touting self-storage as a secure and convenient option. But if you’re responsible for protecting […]

Read More