Document Storage Vendor Transitions
SRS facilitates seamless vendor transitions and document management contract buy-outs
Strategic Document Storage Services Tailored To You
We help you understand what you have, and the most efficient means of automating retention and access.
While every relationship is customized, we typically begin with consulting on the transition that results in a move designed to get you out of a tough situation while helping you understand what you have and what you are required to do with it. Often, we can reduce your monthly spend, optimize your inventory by destroying records that are eligible, automate retention of the records that remain, and provide fast digital access to files as you need them until the day that all records meet their retention.
How to Identify a Bad Contract Situation
Experiencing inferior records storage service, but not sure if your vendor relationship is worth moving? Ask yourself the following questions:
Seamless Vendor Moves
Learn moreCentralize your offsite records storage solution with improved access and reduced risk.
Secure Records Solutions provides a superior experience, giving you full access to your information and enabling you to make strategic decisions about your records going forward. If your current vendor is holding your information hostage, we provide options that allow you to easily transition out of your existing contract and receive the better service you deserve, including contract negotiation support and financing to absorb the upfront cost of getting out of a bad contract.
Why Secure Records Solutions Is The Best
Choice for Document Storage Services
when you need a file
- Streamlined ServiceWe give you a single contract and point of contact for managing records across your footprint.
- White Glove TransferWe coordinate the transition with your current document storage vendor, minimizing your team’s involvement.
- PRISM Privacy+ Certified
We know how important information security is to you, and have voluntarily pursued the toughest certifications.
- Fast Digital AccessYou can manage the entire process from your computer, or talk to a familiar voice who will make records access the easiest part of your day.
How It Works
Initial Assessment
We begin with a conversation to understand the way you interact with your records, and your goals for improvement.
Project Customization
We design a conversion project to meet your objectives in the most efficient way possible.
Records Transfer
We gather records from the current formats, both paper and digital.
Inventory Optimization
We sort and index your records to optimize retention and digital access, find lost files, cut years off of your retention, organize records by department, and recommend which records should be digitized or shredded.
Ongoing Management
We store and manage your records through the statutory retention period.
Digital Access
When you need a file, we provide fast digital access – typically within an hour.
Secure Destruction
When your documents meet their retention, we notify you, and with your approval, we destroy your documents and provide a Certificate of Destruction.
Ready to Get Started?
Contact usJoin Thousands of Happy Clients
What’s Challenging You?
1-800-614-0856 or complete this form and let us put our expertise to work for you.