Answers with Anna: Should my business scan all its records?
Welcome to our new video series, Answers with Anna! Featuring SRS Solutions Creator Anna Ligon, Answers with Anna answers some of the most frequently asked questions we receive. In our first installment, we tackle the question, “Should my business can all its records?” Anna will review the typical cost per box to do a large scan job and describes ways in which we’ve created more efficient, cost-effective document management solutions to meet clients’ true needs.
Watch the video “Answers with Anna” and feel free to read more about our comprehensive document management solution and its benefits below.
When records are overwhelming, the phrase “just scan everything” is often the answer. While it’s seemingly the obvious solution, it is expensive and oftentimes unnecessary. In fact, the average cost to scan one banker box is typically between $300-$350. For many businesses, this is cost prohibitive. And unless the boxes contain permanent files, CAD drawing, or files accessed on a daily or weekly basis, scanning everything is completely unnecessary.
At Secure Records Solutions, we’re focused on solving problems. And we’ve found that storage problems, more often than not, are actually management problems. The cost of a document management solution is oftentimes about 90% less than the cost to scanning everything, and there are many benefits to this approach, including the following:
- It is much cheaper than scanning.
- Clients can better understand what they have.
- Clients can easily access what they have.
- It keeps companies compliant.
- It creates efficiencies.
- Costs typically decrease over time.
- Your records are secure.
This blog goes deeper into these seven reasons, or you can read more about our comprehensive document management solutions here. Read on to see which solution – whether it’s scanning or comprehensive document management or something totally custom – would best work for your company.