Video: Should my business scan all its records?

10
Jan
2020
1179 Views

Answers with Anna: Should my business scan all its records?

Welcome to our new video series, Answers with Anna! Featuring SRS Solutions Creator Anna Ligon, Answers with Anna answers some of the most frequently asked questions we receive. In our first installment, we tackle the question, “Should my business can all its records?” Anna will review the typical cost per box to do a large scan job and describes ways in which we’ve created more efficient, cost-effective document management solutions to meet clients’ true needs. 

Watch the video “Answers with Anna” and feel free to read more about our comprehensive document management solution and its benefits below. 

When records are overwhelming, the phrase “just scan everything” is often the answer. While it’s seemingly the obvious solution, it is expensive and oftentimes unnecessary. In fact, the average cost to scan one banker box is typically between $300-$350. For many businesses, this is cost prohibitive. And unless the boxes contain permanent files, CAD drawing, or files accessed on a daily or weekly basis, scanning everything is completely unnecessary.

At Secure Records Solutions, we’re focused on solving problems. And we’ve found that storage problems, more often than not, are actually management problems. The cost of a document management solution is oftentimes about 90% less than the cost to scanning everything, and there are many benefits to this approach, including the following:

  1. It is much cheaper than scanning. 
  2. Clients can better understand what they have. 
  3. Clients can easily access what they have. 
  4. It keeps companies compliant. 
  5. It creates efficiencies. 
  6. Costs typically decrease over time. 
  7. Your records are secure. 

This blog goes deeper into these seven reasons, or you can read more about our comprehensive document management solutions here. Read on to see which solution – whether it’s scanning or comprehensive document management or something totally custom – would best work for your company.

LEAVE A COMMENT

Our Latest Consulting Insights

Merry Christmas from Secure Records Solutions

In 2003 my father Powell took an entrepreneurial risk with an empty building and a vision. This year, we filled the building. But the vision has grown. Twenty years ago, our focus was providing storage of hardcopy records. We do that better than ever before, […]

Read More

Why Quality Control Matters for Document Scanning Services

Document scanning services may seem simple. But document management pros know that it’s much more complex than just pressing a button and saving a file. Experience tells us that insufficiently digitized documents can result in significant and often permanent challenges. This underscores the importance of […]

Read More

HR Records Scanning: Digital Document Solutions for Your Business

HR records scanning can be a useful and efficient part of your small business’s document management plans. Scanning offers a mean of digitizing records and managing them in digital format, allowing you to save on space and other expenses associated with managing paper records. Digitization […]

Read More

How do Privacy Laws Influence Media Destruction?

At Secure Records Solutions, we know that staying abreast of federal and state privacy regulations can be a daunting task for any business. A multitude of laws govern how your company handles and disposes of sensitive information. The team at Secure Records Solutions knows that […]

Read More

How Document Management Can Save Money for Your Business

As business grow and evolve, they accumulate large numbers of records. This is often in the form of paper documents, and usually in amounts not previously anticipated. Now more than ever, businesses seek document management solutions for these records. Businesses acquire records for many reasons: […]

Read More

Document Management: An Alternative to Digitization

As the trend of digitization in business continues, business leaders must themselves continue to manage paper documents. They must do so with compliance standards and retention strategy in mind. This all makes paper record sets or other physical documents seem like extra weight to carry. […]

Read More

Four Document Management New Year’s Resolutions

A new year means new plans and resolutions, and 2023 is no different. We create new aspirations, both personal and professional, that we set each new year. When setting a professional goal for your business, think through to uncover the root of your problem. If […]

Read More