Who Needs Shredding?
Everyone Needs Shredding
Residents, businesses, organizations, healthcare providers, professionals of all types have confidential documents that must be removed at the end of their use. Many of these documents include financial records, customer lists, patient files, pricing, statistics, drafts of bids and correspondence, and even memos contain information about you, your business and your activities which would be of interest to many people.
It is critical to protect your private information. The best way to do that is shred the documents when they are no longer needed.
Without the proper systems and safety processes, information ends up in an easily accessible dumpster where it is readily, and legally, available to anybody. Any person or establishment that discards private and proprietary data without the benefit of shredding exposes themselves to the risk of criminal and civil prosecution, as well as costly financial hardship.
What Documents Should You Shred
50% of every document has shred-worthy information on it - mandating by federal laws. The time and energy to assess each document and deem it worthy of shredding could be overwhelming. Shred everything.
Perfect time to purge. Questioning whether to throw it away or shred it? Play it safe. Shred it.
Purchasing a shredder from your local office supply store is a bad idea as they are unsafe and a fire hazard. The other problem is the amount of time you or one of your employees will waste feeding paper through a shredding a few pieces at a time.
The Federal government and every state have privacy laws that require any document with private or personal information must be destroyed. This applies to individuals, businesses and organizations of all kinds. Failure to comply with these laws can lead to penalties and fines.
Reduce Discovery Costs
Litigation is a part of life that everyone has to deal. Shred documents when they have reach their end of life requirements to reduce your exposure to the costs of discovery.
Stored Records should be on a Shred Schedule
Storage time of records should be determined by legal requirements and business retention schedules. When the period is over, please shred your records. No record should be kept longer than necessary and should be shredded rather than placed in the trash. This practice will also help you reduce your storage cost and free valuable office space.