Offsite Records
Storage Services
Secure offsite document storage. Always a click away from accessing your critical documents.
Offsite Records Storage Facilities for All Types of Assets
Protect your records in our highly compliant and secure offsite records storage facilities
At Secure Records Solutions, our offsite record storage services give businesses across the United States and Canada better control over their documents with secure document storage solutions. We manage archival and active records storage, store digital files on the cloud, and safely manage your irreplaceable assets. Offsite storage of records and business information with SRS results in better organization, accessibility, and security. Our team takes care of your documents as if they were our own, so you can focus on the things that matter most.
Privacy Law Compliance
Fast Digital Access
Disaster Recovery
How It Works
Contact Us
Reach out to our dedicated consulting team to discuss your records management requirements and to schedule your file box pickup.
Records Transfer
Our operations team comes onsite to carefully pack, palletize and transport your documents.
Ongoing Management
After securely transporting your information, boxes are indexed and stored in secure offsite storage facilities. Using our dynamic barcoding system, we always know exactly where your records are.
Digital Access
When you need a file, we provide fast digital access. Simply visit our client portal to make a request.
Secure Destruction
When your records meet their retention, we notify you, and with your approval, we destroy your records to NAID AAA Standards and provide a Certificate of Destruction.
Need Vault Security?
Our Offsite Storage Solutions
Hard Copy Document Storage
Cloud Storage
Asset Management
Join Thousands of Happy Clients
Have More Questions?
What are your rates for document storage?
A proper document management solution has many advantages such as reduced storage costs, easy document retrieval, reduced time and effort of your staff to locate and retrieve records, increased security, a disaster recovery plan, fraud prevention and much more. Every document solution is different depending on the amount and size of the boxes along with your access and retrieval requirements. Our goal is to design the most cost-efficient solution for you, which could save you hundreds or even thousands of dollars per year. Call us today for a free estimate.
What kind of assets can I store?
When we say, “no matter what kind of assets you have,” we mean it. In our climate controlled and secure facility, we store all types of precious assets. You might expect we store digital media like tapes, hard drives, and back-up servers, but you may not realize that we also store X-ray film, medical lab slides, family heirlooms, art, wine, and many other things that require secure, controlled access and temperature.
Why should I store my records offsite?
Storing paper records offsite is a superior solution for many reasons:
Decreased Costs Using valuable office space for long-term records storage is costly. For a few dollars per year per box, you can securely store your documents and get back your office space.
Happier Employees Is your administrative staff digging through boxes of physical documents in a storage unit when you need something? Walking through parking lots and sifting through records while wearing business attire in the summer months is not only uncomfortable, but also not a skillful use of time or labor resources.
Offsite Storage with SRS gives your administrative staff remote, digital access to your documents. They can request a file within minutes from our secure portal without having to leave the comfort of the office.
Simple Offsite Document Storage and Retrieval Process
We barcode every box as it comes in and apply an index of the files contained within each box. When you need a file, we pull and scan the file for delivery within minutes. If you need us to deliver a file, that’s easy, too!
Security Records are kept in a facility that is monitored 24/7 with badge-controlled access so there is no risk of breach or negligence.
Compliance We know information security is important to you. It’s important to us too. That’s why we voluntarily pursue and hold the industry’s highest certifications to demonstrate our commitment to you. SRS is PRISIM Privacy+ and NAID AAA-Certified. We are one of only a few vendors within the state of Georgia with
GCIC-accreditation from the Georgia Bureau of Investigation (GBI) to handle our state government’s most sensitive information.
How can cloud storage benefit my business?
Digital storage has many benefits. Storing files on the cloud requires no hardware, maintenance, or utility costs. Not to mention, you only pay for the storage you need. Cloud storage saves your information to multiple servers acting as a backup. It provides layered security and encryption, designed to ensure outsiders can’t gain access to your confidential information. Perhaps the greatest benefit is convenience. Anyone you grant permission to access doesn’t have to be onsite to access the files they need. It makes it easier for remote workers to get work done.
Is SRS compliant with my industry’s compliance laws and regulatory standards?
Secure Records Solutions holds the PRISM Privacy+ Certification. This is in addition to the NAID AAA Certification that SRS has had since 2013. SRS is the only independent records management facility to maintain both the Privacy+ and NAID AAA certifications within a 200-mile radius of our Thomasville, GA headquarters.
The PRISM Privacy+ certification is focused on secure records management and is considered the highest certification possible for document storage facilities.
To obtain this certification, SRS has to pass a stringent audit that reviews 10 different areas of the business, including organization and management control, information security policy, human resources, vendor management, environmental controls, physical access controls, logical access controls, electronic access, and network security.
This third-party verification enables you to fulfill your regulatory requirement of due diligence for the safety and storage of sensitive information. This provides you with an additional layer of security and protection.
The PRISM Privacy+ Certification meets or exceeds requirements for the following industries and organizations:
● Gramm-Leach Bliley Act (GLBA)
● Sarbanes-Oxley Act (SOX)
● Federal Trade Commission (FTC) “Red Flags Rules”
● American Institute of Certified Public Accountants (AICPA) SSAE No. 16 Type 1
● Family Educational Rights and Privacy Act (FERPA)
● Fair and Accurate Credit Transaction Act (FACTA)
● Health Insurance Portability and Accountability Act (HIPAA)
To learn more, check out our compliance and security page.
What industries do you serve?
To better serve your business, we offer industry-specific services tailored to the document management needs of your organization. We take into consideration privacy laws, retention requirements and access needs that are specific to your industry. We serve a variety of companies, big and small, from sole proprietors to the Fortune 500. To learn more about our industry specific services, follow the links below:
What’s Challenging You?
1-800-614-0856 or complete this form and let us put our expertise to work for you.